Find billing gaps and understand where your daycare's profit goes

A focused review of one month's enrollment, billing, collections, and payroll records — with a clear list of items to investigate and practical next steps.

Request a pilot review

$299 for one month · subject to scope check · View sample report

This service is primarily for established childcare centers with enrollment, billing, and payroll records. Home daycare providers may inquire, but the scope of this review is designed for center-based operations. If you're looking for home daycare licensing help, see our licensing services.

Who this is for

📊
You're enrolled but your income doesn't match enrollmentYou have the families, but the numbers don't add up at the end of the month.
💳
You're not sure which families are behind or by how muchBilling feels like a moving target. You don't have a clear picture of what's collected vs. outstanding.
📉
You're at or near capacity but not profitableThe center is full, but after payroll and expenses there's little left. You want to know where it's going.
🔍
You want an outside set of eyes on your numbersYou're too close to the day-to-day to see the pattern clearly. A fresh review would help.

What's included in the pilot review

One operating location, one reporting month, up to 100 enrolled children.

What you provide

  • Enrollment and rate schedule for the month
  • Billing or invoice export from your software
  • Payment/collections export
  • Summarized payroll data for the period

What you receive

  • Comparison of expected vs. invoiced tuition
  • Credits and discounts requiring explanation
  • Outstanding balances for the invoice cohort
  • Payroll as a % of invoiced revenue
  • Prioritized action list
  • One round of factual corrections

We distinguish timing differences and legitimate adjustments from items worth investigating — we don't call every discrepancy an error or promise specific dollar recoveries. Delivery timing is confirmed after complete records and fit are assessed.

How it works

1
Submit your inquiry belowTell us about your center — enrollment size, software, and what you're trying to understand. No records or credentials here.
2
We confirm fit and arrange secure record intakeWe'll reply within two business days to confirm the scope works for your situation and share instructions for securely sending your records.
3
You receive your reportA written report with findings, a prioritized action list, and one round of factual corrections. Delivery timing confirmed after records are reviewed.

What the report covers

OutputWhat it shows
Billed vs. expected tuitionAre invoices matching what your rate schedule says they should be? Differences may reflect discounts, adjustments, or errors.
Credits and discountsA list of credits requiring explanation — with the amounts and which accounts they apply to.
Outstanding balancesWhat's still owed for the invoice cohort, not adjusted for whether amounts are technically overdue without due dates.
Payroll ratioPayroll as a percentage of invoiced revenue — a standard operational metric. What's high or low depends on your staffing model.
Action listPrioritized items to follow up on, ranked by amount and type. Not a guarantee of recovery.

This review covers one month of operational records. It does not include tax returns, audit or assurance services, legal advice, bookkeeping cleanup, collection calls, subsidy eligibility determinations, or unlimited consultation.

Pricing

$299
pilot review · one month

Subject to a scope check. Any expanded scope is quoted and accepted separately.

Request a pilot review
Not included: tax returns, audit/assurance, legal advice, bookkeeping cleanup, collection calls, subsidy determinations, unlimited consultation, custom integrations.
View a sample report →

Request a pilot review

Tell us about your center. We'll reply within two business days to confirm fit and next steps. No bank credentials, child records, or file uploads here.

Secure document intake is arranged after fit is confirmed. We do not collect bank credentials, child records, or payment here.